Department Administrative Assistant- Remote id-1981

December 21, 2024

Fortuna is seeking dedicated and organized Department Assistants to support and contribute to the success of various Fortuna departments. You will have seasoned and proven processing skills, a best-in-class work ethic, a focus on diligent follow-up and follow-through, and the ability to think critically. This position ensures your team's day-to-day operations run smoothly and efficiently.

LOCATION: Remote, willing to work PST hours when needed

WORK SCHEDULE: Monday - Friday, possible weekends and overtime. A flex schedule is available for a minimum of 30 hours per week.

COMPENSATION: $21.00 - $24.00 per hour

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What You'll Do

Calendar Management:

Coordinate and schedule meetings, appointments, and events for the department.
Ensure calendars are up-to-date and free of conflicts.
Send reminders and confirm appointments.

Email Processing

Monitor and manage shared email inboxes.
Prioritize and flag important emails for your team's attention.
Ensure timely responses to inquiries and follow-ups.
As experience is developed, proactively manage email routing, delegation, and follow-up.
Administrative Support:
Prepare meeting agendas, take minutes, and distribute meeting summaries.
Organize and maintain files, documents, and records.
Handle confidential information with discretion.
Assist in the preparation of reports, presentations, and correspondence.
Supporting special projects or initiatives and overseeing the work of support staff.

Coordination And Communication

Answer calls and emails, respond to questions, and provide information.
Facilitate communication and follow-up on various tasks and projects.
Draft emails and memos as required.

General Office Duties

Perform general office duties such as ordering supplies.
Support other administrative staff as needed.

What You'll Bring

Proven experience as an Administrative/Department Assistant or in a similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
Ability to handle multiple tasks and prioritize effectively.
Strong critical thinking and problem-solving abilities.
Ability to handle confidential matters
High level of professionalism and discretion.
Detail-oriented with strong follow-through skills.
Ability to work independently and as part of a team.
High school diploma or equivalent; associate's or bachelor's degree preferred.
Previous experience supporting senior executives is a plus but not required.
Willing to work PST standard office hours as needed
Occasional overtime may be required based on the team's schedule and workload.
Access to dependable network connection that is available to you 24/7.

Department Administrative Assistant- Remote id-1981

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