administrative assistant, Licensed Stores - West Coast (Remote - U.S.)

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About the position

Responsibilities

  • Provides administrative support to one or more executives.
  • Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources.
  • Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence.
  • Serves as a point of contact for the business unit or department.
  • May organize, host and facilitate activities such as team and cross-functional meetings.
  • Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets.
  • Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials.
  • Works with facilities department in planning and organizing team space maintenance.
  • Provides support and resources to department hiring managers for new partner setup.
  • Organizes and schedules team and department meetings.
  • Initiates special projects and process improvements based upon observations of department needs.
  • Schedules executive domestic and international travel.
  • Actively engages with executive's direct report team to ensure alignment of priorities.
  • Serves as a peer leader to administrative team within function.
  • Advises department in the use of the business unit or department's products and services.
  • Supports executive, department and administrative team in coffee education.
  • Maintains regular and punctual attendance.

Requirements

  • Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.
  • Collaboration - demonstrate confidence, composure and professionalism.
  • Communication - able to communicate clearly and concisely, both verbal and written.
  • Customer Services - demonstrate a positive, can-do attitude.
  • Organization - strong organizational skills and high level of integrity.
  • Technology - proficient with Microsoft Office 365 and virtual tools.
  • Time Management - able to balance multiple priorities and projects.

Benefits

  • Access to medical, dental, vision, basic and supplemental life insurance.
  • Short-term and long-term disability.
  • Paid parental leave.
  • Family expansion reimbursement.
  • Paid vacation from date of hire.
  • Sick time (accrued at 1 hour for every 25 hours worked).
  • Eight paid holidays and two personal days per year.
  • 401(k) retirement plan with employer match.
  • Discounted company stock program (S.I.P.).
  • Starbucks equity program (Bean Stock).
  • Incentivized emergency savings and financial well-being tools.
  • 100% upfront tuition coverage for a first-time bachelor's degree.
  • Access to backup care and DACA reimbursement.
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